Providence Health & Services Inventory Control Coordinator in Burbank, California
Providence St. Joseph Health is calling an Inventory Control Coordinator in our location in Burbank, CA.
We are seeking an Inventory Control Coordinator to be accountable for managing assigned inventories for the assigned ministry or ministries through daily, weekly, monthly, and quarterly cycle counts, annual physical counts, requisitioning replenishments, seeking alternative sources and materials when necessary, maintaining communication with supported customers, monitoring supplies usage, and removing and disposing of obsolete or outdated products. The IC Coordinator organizes and leads Material Distribution/Supply Chain staff in conducting periodic inventory counts, adjusts quantities and locations, when necessary, and records and reports discrepancies to management. The IC Coordinator is accountable for the implementation of the One SCM Operations and Logistics strategy at the local ministry under the direction of the Ministry/Site Supply Chain Manager or Regional Inventory Control Manager.
This position also is responsible for working with key operational stakeholders within their specific ministry as well as their supply chain peers within their specific Supply Chain Region to include participating in and partnering with others on OSCM Operations and Logistics operational improvement efforts and programs ensuring a compliant, effective, and streamlined operational OSCM experience at the local ministry/site for all caregivers they serve.
Under the direction of the Regional Inventory Control Manager, Manager or the Supervisor, Supply Chain Operations, the position is responsible for the management of all perpetual and par inventories as well as specific periodic inventories, supplies received, stored, and issued at Providence ministries within their respective ministry or site as directed. In many instances, the position will serve in clinical areas (OR, Cath Lab, etc.), ensuring inventory control policies and procedures are properly implemented while working closely with clinical staff to provide excellent patient care.
The incumbent performs all duties in a manner that promotes Providence Mission, Core Values, and philosophy. In all aspects, he/she serves as a role model for the Core Values and Mission of the organization.
In this position you will have the following responsibilities:
Provide day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing. Ensures the facilities have adequate inventory available for distribution by the Material Distribution/Supply Chain Technicians to their assigned units. The IC Coordinator will provide oversight for inventory related projects and assignments. The IC Coordinator may lead work on behalf of the supervisor or as directed by management.
Apply correct cycle count and other standard operations procedures.
Analyze product usage and adjust inventory levels as appropriate to optimize inventory levels at the Ministry/site.
Anticipate supply needs and communicate potential interruptions to Manager/Supervisor and customers.
Monitor all additions, deletions, and change to main stores and to unit PAR locations and works closely with departments prior to and during product conversions. Direct Materials Distribution/Supply Chain Services staff to facilitate product changes in patient care areas.
Maintain current Materials Management Information System (Lawson) supplies database in conjunction with System Supply Chain Management database management teams.
Function as Information Services Liaison for training users in current electronic requisition system.
Maintain and monitor distribution statistics. Create and submit monthly reports and others, as requested.
Performs causative research and reconciliation prior to preparing reports.
Assists in all patient supply product evaluations.
Assists in development of departmental policies and procedures, in coordination with Supervisors and Managers.
Leads Ministry product recalls and product returns.
Represents the Ministry on all Region and local Ministry Product Committees and other committees, as directed.
Responsible for creating and editing department templates, working closely with clinical leaders, ensuring all supply needs are satisfied.
Responsible for the maintenance and operation of automated point-of-use (POU) systems (Pyxis, Optiflex, etc.).
Assists leadership in managing various inventory control projects.
Other duties as assigned or directed.
Required qualifications for this position include:
High School Diploma.
Minimum of three(3) years of Supply Chain Management or Finance experience.
Proven ability to anticipate and respond proactively in a dynamic environment.
Proven ability to establish and articulate strategic priorities and objectives.
Strong attention to detail and outstanding analytical skills.
Proven ability to organize multiple projects, demand and to meet shifting priorities.
Must have proven ability to communicate. A strong fluent command of English both written and verbal is required.
Must know the inventory and distribution software capabilities of the MMIS system.
Proficiency with the MS-Office suite of products especially Excel, Outlook and Word.
Preferred qualifications for this position include:
Associate’s Degree or higher in Healthcare, Business, Finance or Logistics/Supply Chain Management or an equivalent combination of education and relevant experience.
Minimum of one(1) year experience in a healthcare setting with key focus include: healthcare business operations and/or financial management experience in a healthcare setting; experience standardizing disparate processes; experience in process improvement methodology, change management, project management, operational improvement; experience managing automated POU systems.
About the department you will serve.
Supply Chain Management supports the transformation of quality and affordable care by delivering excellence through a system wide, integrated supply chain that provides strategic leadership and services to customers and caregivers. This team is proud to be the service that fills the caring hands that heal patients.
For information on our comprehensive range of benefits, visit:
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Buyer/Purchasing
Req ID: 291077