Providence Administrative Assistant in Santa Monica, California
Providence is calling a Administrative Assistant (Full Time/Day Shift) to Providence Saint John's Medical Foundation in Santa Monica, CA.
Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.
We are seeking a Administrative Assistant who will be under the general supervision of the Administrative Coordinator, this position will coordinate administrative functions of Administration.
In this position you will:
Act as a receptionist for all guests for the administration
Schedule and confirm all meetings in Administration
Assemble packet information for meetings
Obtain appropriate information when scheduling meetings for Administration
Book travel for Executive Team utilizing PH&S travel department
Have daily reviews and communicates calls on the “Patient Relations” Line :829-8478
Be the main point of contact for scheduling conference rooms and assisting with setup
Comply with hospital, department and unit standards including, but not limited to, safety, infection control, quality management, environmental, confidentiality, and patient care
Demonstrate responsibility and accountability for own professional practice in regard to:
Have attendance, punctuality and patient confidentiality
Have positive public relation image and working relationships
Obtain necessary knowledge and skill needed to maintain competence and certifications
Complete all mandatory requirements, including annual safety programs, infection control and annual physical
Participate in the development and attainment of team, department and hospital goals including:
Attend and participate in division meetings
Volunteer or accept assignments for projects
Have mission, vision and team ground rules
Required qualifications for this position include:
Ability to deal effectively with many people across a broad range of cultural backgrounds and ages
Ability to work independently with little or no supervision
Proficient in P.C. software applications including, Microsoft Word, Excel, PowerPoint, Outlook, etc
Ability to prioritize, organize and coordinate work
Ability to work effectively with many people at various levels of the organization
Excellent oral and written communication skills
Ability to handle multiple tasks and appropriately prioritize.
Ability to clearly communicate with internal and external customers, including, but not limited to, patients, co-workers, management, physicians, and visitors
Ability to maintain patient confidentiality and privacy in accordance to hospital policy
Knowledge of established professional scheduling concepts, principles, and practices
Preferred qualifications for this position include:
- 2 years Directly related experience
About the hospital you will serve:
Providence Saint John’s Health Center in Santa Monica, California, is part of Providence Health & Services, an integrated, not-for-profit network of hospitals, care centers, medical clinics, home health services, affiliated services and educational facilities in the western United States. Founded in 1942, Providence Saint John’s Health Center enjoys a reputation for clinical excellence across many disciplines.
The 266-bed health center has a medical staff of more than 900 physicians, 1,800 employees and a host of volunteers who share a commitment to providing quality care for all.
For information on our comprehensive range of benefits, visit:
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Administrative (Non-Clinical)
Location: California-Santa Monica
Req ID: 288703