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Providence Health & Services Administrative Assistant in Santa Monica, California

Description:

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Applicants that meet qualifications will receive a text or email with additional questions from our MODERN HIRE screening and interview system.

Providence is calling a Administrative Assistant (Full-Time/Day Shift) to Providence Saint Johns Medical Foundation in Santa Monica, CA.

We are seeking a Administrative Assistant who will coordinate administrative functions of Administration.

In this position you will:

  • Act as a receptionist for all guests for the administration

  • Schedule and confirms all meetings in Administration

  • Assemble packet information for meetings

  • Obtain appropriate information when scheduling meetings for Administration

  • Book travel for Executive Team utilizing PH&S travel department

  • Daily reviews and communicates calls on the “Patient Relations” Line : 829-8478

  • Main point of contact for scheduling conference rooms and assisting with setup

  • Comply with hospital, department and unit standards including, but not limited to, safety, infection control, quality management, environmental, confidentiality, and patient care

  • Demonstrate responsibility and accountability for own professional practice in regard to:

  • Attendance, punctuality and patient confidentiality

  • Positive public relation image and working relationships

  • Obtaining necessary knowledge and skill needed to maintain competence and certifications

  • Completing all mandatory requirements, including annual safety programs, infection control and annual physical

  • Participates in the development and attainment of team, department and hospital goals including:

  • Attending and participating in division meetings

  • Volunteering or accepting assignments for projects

  • Mission, vision and team ground rules

Qualifications:

Required qualifications for this position includes:

  • Able to deal effectively with many people across a broad range of cultural backgrounds and ages

  • Able to work independently with little or no supervision

  • Proficient in P.C. software applications including, Microsoft Word, Excel, PowerPoint, Outlook, etc.

  • Able to prioritize, organize and coordinate work

  • Able to work effectively with many people at various levels of the organization

  • Excellent oral and written communication skills

  • Able to handle multiple tasks and appropriately prioritize

  • Able to clearly communicate with internal and external customers, including, but not limited to, patients, co-workers, management, physicians, and visitors

  • Able to maintain patient confidentiality and privacy in accordance to hospital policy

  • Knowledge of established professional scheduling concepts, principles, and practices

Preferred qualifications for this position include:

  • Two (2) years of directly related experience

About the foundation you will serve.

Providence Saint John’s Medical Foundation is an integrated, not-for-profit network of medical clinics and affiliated services, servicing the greater Santa Monica and Los Angeles area. The Foundation is expected to continue to grow in the next several years, bringing with it facilities, staff and physician growth to support that objective.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

https://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Santa Monica

Req ID: 316046

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