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Providence Health & Services File Clerk in Santa Monica, California


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Applicants that meet qualifications will receive a text or email with additional questions from our MODERN HIRE screening and interview system.

Providence is calling a File Clerk (Full-time/Day-shift) to Providence Saint Johns Medical Foundation in Santa Monica, CA.

We are seeking a File Clerk who will be responsible for the filing of all confidential medical records, X-Ray charts, and assist with other medical office tasks as needed.

In this position you will:

  • File all lab tests, lab results, consults, X-Rays, reports and other documents required

  • Pull charts and make copies of charts as needed

  • Copy X-Ray’s, medical reports, and moves to basement for filing

  • Check files for duplicates, merge and shred charts as necessary

  • Label, date and attach stickers to all new patient X-Ray charts

  • Rotate and files charts

  • Return and files charts from previous night

  • Make banking deposits and checks office mail daily

  • Comply with hospital, department and unit standards including, but not limited to, safety, CPR, infection control, quality management, environmental, confidentiality, and patient care

  • Demonstrate responsibility and accountability for own professional practice in regard to:

  • Attendance, punctuality and patient confidentiality

  • Positive public relation image and working relationships

  • Obtaining necessary knowledge and skill needed to maintain competence and certifications

  • Completing all mandatory requirements, including annual safety programs, CPR, infection control and annual physical

  • Comply with hospital, department and unit standards, including but not limited to safety, infection control, quality management, environmental, confidentiality, and patient care

  • Participate in the development and attainment of team, department and hospital goals including:

  • Attending and participating in division meetings

  • Volunteering or accepting assignments for projects

  • Mission, vision and team ground rules


Required qualifications for this position include:

  • Demonstrate the ability to alphabetize accurately

  • Ability to deal effectively with many people across a broad range of cultural backgrounds and ages

  • Ability to work independently with little or no supervision

  • Ability to prioritize, organize and coordinate work in a timely manner

  • Ability to handle multiple tasks and appropriately prioritize with attention to detail

  • Ability to maintain patient confidentiality and privacy in accordance to Medical Clinic’s policy

Preferred qualifications for this position include:

  • 1 year Working experience in a medical or clerical office

About the hospital you will serve.

Providence Health & Services is further developing its physician integration strategy. As part of this growth, Providence Saint John’s Medical Foundation came into flourishing. Saint John’s Medical Foundation is an integrated, not-forprofit network of medical clinics and affiliated services, servicing the greater Santa Monica and Los Angeles area. The Foundation is expected to continue to grow in the next several years, bringing with it facilities, staff and physician growth to support that objective.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Santa Monica

Req ID: 320052